Administrative Operations Manager
Wheeling
Administrative Operations Manager
Full Time • Wheeling
Responsive recruiter
Benefits:
- 401(k)
- Competitive salary
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Join our team as an Administrative Operations Manager, helping keep our growing ABA practice running smoothly through provider credentialing, medical billing, insurance authorizations, scheduling, staffing, and daily administrative operations.
We're looking for an organized, proactive professional who thrives in a fast-paced healthcare environment and enjoys wearing multiple hats while supporting both our clinical team and the families we serve.
What You'll Do:
- Manage provider credentialing and insurance enrollments
- Coordinate medical authorizations and eligibility verification
- Support medical billing and claims follow-up
- Oversee clinician and client scheduling
- Coordinate staffing schedules and onboarding
- Assist with daily office operations and administrative workflows
- Collaborate with clinical leadership to ensure efficient, high-quality service delivery
What We're Looking For:
- Experience in ABA, healthcare administration, or a medical office
- Knowledge of medical credentialing, billing, and insurance authorizations
- Strong organizational, communication, and multitasking skills
- Ability to manage multiple priorities with attention to detail
Why Join Us?
- $60,000–$70,000 annual salary
- Full-time position
- Begins as an in-office role with the opportunity to transition to a hybrid schedule after successful onboarding and training
- Supportive, collaborative leadership team
- Opportunities for professional growth and advancement
- Make a meaningful impact by supporting the delivery of exceptional ABA services to children and families
If you're looking for a rewarding administrative leadership role where your work directly supports life-changing services, we'd love to connect!
Compensation: $60,000.00 - $70,000.00 per year
About Motivated Learners
Our Mission
We use the science of Applied Behavior Analysis (ABA) to teach meaningful skills in a fun, safe, and creative way — empowering individuals ages 2 through adulthood to reach their full potential.
We use the science of Applied Behavior Analysis (ABA) to teach meaningful skills in a fun, safe, and creative way — empowering individuals ages 2 through adulthood to reach their full potential.
A Personalized Approach
At Motivated Learners, we provide comprehensive ABA therapy, insightful parent coaching, and impactful school consultation services.
Our approach emphasizes collaboration and community. We work closely with parents, teachers, and others in each individual’s life to design and implement personalized, evidence-based interventions. By integrating these perspectives, we help every learner grow in confidence, independence, and joy.
With extensive expertise in ABA, our skilled professionals deliver high-quality, research-based therapy. Our dedication to excellence keeps us at the forefront of our field and distinguishes us as trusted leaders in ABA care.
We proudly serve individuals across the Chicagoland area including the north suburbs, northwest and west suburbs, and Chicago’s north side as well as Kenosha, Wisconsin and surrounding suburbs.
At Motivated Learners, we provide comprehensive ABA therapy, insightful parent coaching, and impactful school consultation services.
Our approach emphasizes collaboration and community. We work closely with parents, teachers, and others in each individual’s life to design and implement personalized, evidence-based interventions. By integrating these perspectives, we help every learner grow in confidence, independence, and joy.
With extensive expertise in ABA, our skilled professionals deliver high-quality, research-based therapy. Our dedication to excellence keeps us at the forefront of our field and distinguishes us as trusted leaders in ABA care.
We proudly serve individuals across the Chicagoland area including the north suburbs, northwest and west suburbs, and Chicago’s north side as well as Kenosha, Wisconsin and surrounding suburbs.
Careers at Motivated Learners
ABA Careers That Make a Difference
Our mission drives everything we do. We’re dedicated to providing exceptional ABA services and support for individuals with autism and other developmental disabilities — helping each person gain the skills to improve independence, communication, and quality of life.
Why Join Our Team?
We believe in taking care of the people who take care of our learners. Motivated Learners offers a supportive, growth-centered environment with benefits that prioritize your well-being and professional development..
Employee Benefits:
Our mission drives everything we do. We’re dedicated to providing exceptional ABA services and support for individuals with autism and other developmental disabilities — helping each person gain the skills to improve independence, communication, and quality of life.
Why Join Our Team?
We believe in taking care of the people who take care of our learners. Motivated Learners offers a supportive, growth-centered environment with benefits that prioritize your well-being and professional development..
Employee Benefits:
- Health, Dental, and Vision Insurance for Full-Time Employees: Comprehensive plans to support your physical and mental wellness.
- Paid Leave & Floating Holidays: Paid time off that grows with you–plus extra days to use as you choose.
- Professional Development & Career Growth: Ongoing training, CEU support, supervision pathways, and opportunities to advance your ABA career.
- Flexible, Partially Remote Options for BCBA's: Designed to support work-life balance while maintaining high-quality care.
- Meaningful Work that Matters: Join a team dedicated to changing lives and creating long-lasting impact for families.
If you’re passionate about helping others thrive, we’d love to have you on our team.
Company Website: motivatedlearners.org
Company Website: motivatedlearners.org
(if you already have a resume on Indeed)